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Applicant Privacy Statement and Disclosure

Purpose

This Applicant Privacy Statement (this “Statement”) applies to all of the information collected on this website (the “Site”) and otherwise by Jack Henry & Associates, (“Jack Henry”), including information submitted by you to facilitate your job application (“Applicant Personal Information”). The provisions of the Site's general privacy statement and terms of use should be read together with this Statement and are incorporated herein by reference.

The Site is operated by Jack Henry in order to support its recruitment efforts. The Site is not intended for distribution or use in any jurisdiction or country where such distribution or use would be contrary to local law or regulation. Also, this Site does not extend binding offers or terms or conditions of employment. Any employment offer that may result from your submitting information in response to a job opening listed on this Site is in accordance with the specific terms of that offer and is not based in any way on the description of the job on this Site. Except as otherwise prohibited by law, nothing on this Site shall be construed as a contract of employment or as a guarantee of continued employment or employment for any specific duration. Employment with Jack Henry is "at will" and that generally cannot be modified by an employee or representative of Jack Henry. This means if you are hired, either you or Jack Henry can separate your employment at any time without notice or cause.

Jack Henry operates in locations throughout the United States. You understand and agree that, by applying through this Site for a particular position(s), your application also may be considered for other positions or other positions may be recommended to you based on your qualifications.

Applicant Personal Information

The chart below describes the categories of Applicant Personal Information that may be collected in connection with the application and the purposes for which such information may be used.

Categories of Personal Information Collected Purposes Personal Information is Used.
Identifiers and Contact information.
This category includes names, addresses, telephone numbers, mobile numbers, email addresses, dates of birth, Social Security numbers, driver’s license or state identification numbers, and other similar contact information and identifiers.
  • Collect and process employment applications, including confirming eligibility and qualifications for employment, background and related checks, as necessary.
  • Communicate with you about your application.
  • Maintaining personnel records and record retention requirements.
  • Complying with applicable state and federal labor, employment, equal employment opportunity, and related laws.
  • Preventing unauthorized access to or use of Jack Henry’s property, including Jack Henry’s information systems, electronic devices, network, and data.
  • Investigating complaints, grievances, and suspected violations of Jack Henry policy.
  • Protect the legal rights, privacy, safety or property of Jack Henry or its employees, agents, contractors, customers or the public.
  • Protect against fraud or other illegal activity or for risk management purposes
  • Enforce the Site’s terms of use.
  • Carry out a license, sale or transfer of all or a portion of the business or assets (including in connection with any bankruptcy or similar proceedings); or manage or arrange for acquisitions, mergers and re-organizations.
Protected classification information.
This category includes characteristics of protected classifications under state or federal law.
  • Complying with applicable state and federal Equal Employment Opportunity laws.
  • Design, implement, and promote Jack Henry’s diversity and inclusion programs.
Internet or other electronic network activity information.
This category includes without limitation:
  • All activity on Jack Henry’s information systems, such as internet browsing history, search history, and email communications.
  • All activity on communications systems including phone calls, call logs, voice mails, text messages, chat logs, and app use.
  • Purposes listed above.
Professional and employment-related information.
This category includes without limitation:
  • Data submitted with employment applications including employment history, recommendations, etc.
  • Background check and criminal history.
  • Work authorization.
  • Fitness for duty data and reports.
  • Purposes listed above.
  • Business management.
  • Recruiting efforts.
Education information.
This category includes education history.
  • Evaluate an individual’s appropriateness for a particular position at Jack Henry, or promotion to a new position.

We do not require, but you may also voluntarily choose to provide, other relevant information as part of your application. We would prefer that you avoid submitting the following sensitive information, except where such information is legally required, or needed for us to comply with our legal obligations and internal policies relating to diversity and anti-discrimination: medical or health conditions, family medical history, genetic information, sexual orientation, race, ethnic origin, religious or philosophical beliefs, marital status, trade union membership, sex life, creed, nationality, national origin, and/or color.

Any information you submit must be true, complete, not misleading and you must have the lawful right to provide it. If not, this may lead to a rejection of your application during the application process or disciplinary action including immediate dismissal if you have been employed. If you intend to provide us with details of a reference or any other third party as part of your CV/résumé, it is your responsibility to obtain consent from that third party prior to passing the personal information to us. If you become an employee, any personal information that you submit may become part of your employment file and may be used for other employment/work-related purposes as permitted by local law.

To carry out the purposes outlined above, Jack Henry may share information with third parties, such as background check vendors, third-party human resources and information technology vendors, cloud service providers, recruiting companies, outside legal counsel, and state or federal governmental agencies. Jack Henry may add to the categories of Applicant Personal Information it collects and the purposes it uses Applicant Personal Information. In that case, the Jack Henry will inform you.

This Statement is in compliance with laws of the United States. If you reside in a country outside of the United States, by agreeing to this Statement, you agree to the transfer of Applicant Personal Information about you to a country outside your home country, where data protection laws may differ from those of your home country. Statements here and elsewhere on the Site concerning the treatment of your information may not apply with respect to information already in Jack Henry's possession, such as information obtained by Jack Henry in connection with your current or former employment at Jack Henry, or information that is publicly available to Jack Henry.

Data Retention

We are required to temporarily retain certain information relating to candidates applying for jobs. If there is no activity in relation to Applicant Personal Information, Jack Henry may remove it from its database, subject to Jack Henry’s data retention obligations and policies and any applicable legal or regulatory obligations or for the period of time permitted by local laws, for the purpose of considering whether your skills are suitable for other opportunities. Note that Jack Henry may delete personal information about you at any time (including your CV/résumé), without any reason. Therefore, please retain your own copy of the personal information provided to us.

Consent

The provision of personal information, including on the Site, is voluntary. Please note however that the failure to provide sufficient information may result in Jack Henry being unable to consider you for employment, promotion, transfer, or relocation. Please read this Statement carefully and indicate your acceptance of our collection, retention, use, transfer and disclosure of Applicant Personal Information and the other provisions concerning your application as described in this Statement. Your registration and access to our Careers Website indicates your acceptance of the terms of this statement. If you do not accept the terms you will not be allowed access to apply for a position online.

Changes to Statement

We reserve the right to amend this Statement at any time without advance notice in order to address future developments of Jack Henry, the Site or changes in industry or legal trends. We will post the revised Statement on the Site. You can determine when the Statement was revised by referring to the "Revision History" at the end of this Statement. Any changes will become effective upon the posting of the revised Statement on the Site. By continuing to use the Site following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Statement, in whole or part, you can choose to not continue to use the Site.